Coordinating a team of writers and editors numbering between 30 and 100 people can be made easier with a consistent process.
As an Editor, you will complete line edits for The Borgen Project Blog and BORGEN Magazine. You’ll complete a practice edit with your manager before you can begin editing independently. Your responsibilities are to ensure that The Borgen Project produces high-quality content for the thousands of readers who visit our Blog and Magazine each day.
- Read the Writer’s Guidebook. To succeed as an editor, you’ll need to know the guide inside out.
- Be familiar with the Blog and Magazine. Spend a few minutes skimming through published articles and get a feel for the layout and functionality of the WordPress backend.
Specific Editing Steps
- Log in and navigate to the ‘Posts’ page. Among the links at the top of the page, articles to be edited will be categorized as ‘To Be Edited’. Begin with the oldest articles by navigating to the final page. Note that when there are no articles available to be edited, the folder will temporarily disappear from the dashboard.
- Check to make sure the content is not plagiarized, using this tool. The content should be at least 85 percent unique.
- Read the article for grammar, punctuation, logic and technical errors. Check the spelling of proper nouns. Make sure everything is in AP style as per the Writer’s Guidebook. Try to declutter sentences and combine similar ideas to make more salient points.
IMPORTANT: If there are major issues with the article structure, logical flow, accuracy, etc. please email [email protected] detailing your concerns.
- Review the author’s sources for integrity and consistency and insert one hyperlink per unique source into relevant sections of the article. Hyperlinks should be 3-5 words long. Click the pencil/edit button upon creating the hyperlink –> click the gear/ settings button –> check the box that reads “Open link in a new tab”.
- Ensure that the SEO key term appears enough times throughout the article and in the title.
- Identify or create 3-5 subheadings within the article, and format them using the H4 heading tag. For list articles, only one subheading is needed before the list begins. Do not use bolding.
- Update the Yoast SEO box at the bottom of the page. The focus keyphrase should be populated with the SEO key term. Please ensure that the article slug also contains the SEO key term. Update the meta description (2-3 sentences that sum up the article) and ensure that the title is not too long (the bar of the color under the title should be green).
- Add 3-5 Tags (names of organizations, significant figures, policies, etc.) and 3-5 Categories (topics, country names, regions, etc.). Ensure that you have added the SEO key phrase as the first tag.
- Download the photo from the photo URL at the bottom of the article. Save the photo to your computer with the SEO key term as the file title. If given size options before downloading:
- Blog: Ensure that the image is at least 640 x 400 pixels in size
- Magazine: Images should be a minimum of 1078 x 516 pixelsUpload the photo to WordPress:
- Blog: Place cursor at beginning of text –> click “Add Media” in top toolbar –> upload image; ensure “Title” and “Alt Text” are the SEO key phrase –> when photo appears in front of text, slightly drag bottom right-hand corner to ensure the photo is at least 640 pixels in length
- Magazine: “Add Featured Image” in the right-hand toolbar on WordPress –> upload photo –> write SEO key phrase in “Alt Text
- Next, you will need to add the image credit: Switch to “Text” mode. Hit enter/return once immediately after the author’s name and paste the following: <span class=”imagecredit“>Photo: <a href=”INSERT URL” target=”_blank” rel=””noopener” noopener noreferrer”>URL NAME</a></span>
Switch back to “Visual” mode. Edit hyperlink to link to the image URL for the photo you’ve used. Ensure the hyperlinked word, Flickr, is updated to reflect the source of the image (Flickr, Pixabay, U.N., etc.)If the photo provided by the author does not match the content of the article or is low quality, find a replacement photo. Please read the Adding Photos to Your Articles Page for detailed instructions on how to find photos. Please note at all photos used in our articles should be open source (i.e. free for commercial use).
- Ensure the author’s name is italicized and that there is a single space between the author’s name and the hyphen.
- After you’ve made the changes, check the article in Preview mode. Once you are confident with your very first attempt at editing, append the title of the post with “YOUR NAME Practice Edit: Article title” and save it as “Not Ready.” Once you meet with your manager and receive approval to begin editing on your own, you’ll save your articles as “To Be Scheduled.”
- For every edit you complete, ensure that you add your name to the News Team & Assignment Desk under the To Be Scheduled column.
Get Grammarly to highlight common errors throughout the content. Be aware that some of its suggestions will not necessarily be AP style — stay sharp!
Remember, when you’re finished editing a post it should be website-ready in terms of formatting, clarity and style.
No Posts to Edit?
Depending on the time of year, we may run low on articles to edit. However, there are always alternative assignments you can work on in order to fill your time such as resizing photos on old Blog posts. Watch this video to see how it’s done.
Here are the steps in summary:
- Start on the Blog.
- Navigate to page 2, then type in page 800 in the address bar and keep clicking “next” until you find a page that needs updating. The post will look something like this with a photo size of 530x rather than 640x:
- When reformatting photos, you can begin by dragging the bottom right-hand corner of the photo to a length of 640. When you “Preview” the changes, if the photo does not appear blurry, you should be good to go.
- If the photo does not meet the minimum resolution requirements and appears blurry in Preview mode, you will need to replace the photo.
- You should be able to resize at least 5 images in 1 hour. Be sure to add the titles of the resized posts to your tracker.
If you have any questions, please email [email protected]